From first inquiry to loyal student
Capture leads, manage students, track every interaction. The complete lifecycle in one place.
Welcome to Bright Minds! How can I assist you today?
I'm looking for SAT prep for my daughter
We'd love to help. May I have your contact info for a callback?
Sue Miller, 555-234-5678
Capture leads 24/7 — even at 11:47 PM
Turn website visitors into enrolled students
Embed a WhatsApp widget that captures leads around the clock. Parents reach out at 11pm — by morning, they're already in your pipeline. No lead lost to voicemail or slow email responses.
Know exactly who needs follow-up
Track every inquiry from first contact to enrollment. Drag leads between stages, set reminders, and never let a promising student slip through the cracks.
Sue Miller
Manage the whole household in one place
One account per family with all siblings, parent contact info, notes, and exam dates. Parents see all their children on one login, you send one invoice per family. No more juggling separate records.
Emma Miller
ActiveEverything about every student, in one place
See enrollment history, attendance records, payment status, and family connections at a glance. No more hunting through spreadsheets or email threads.
All Students & CRM Features
Click any feature to learn more about how it works.
“The WhatsApp widget captures leads 24/7. Last month we got 12 inquiries from parents at 11pm. Before Tutorbase, those would have been lost. Now they're in our pipeline before I even wake up.”
Thomas Weber
Operations Manager, German Cultural Association HK
Frequently asked questions about students & crm
Common questions about Tutorbase's students & crm features.
Last updated: January 2026
Embed a WhatsApp widget on your website that captures leads 24/7. When parents inquire at 11pm, they're automatically added to your pipeline—by morning, you have context and can respond. Schools using Tutorbase report 2x more lead conversions because no inquiry slips through the cracks.