Before Tutorbase, Sarah spent every Monday morning reconciling timesheets and chasing late payments. Her tutoring center had grown to 12 teachers, but she was still managing everything in spreadsheets.

Now she opens her dashboard, sees all lessons from last week already calculated for payroll, and invoices already sent. No more manual timesheet entry. No more payment reminders. She focuses on growing her business instead of managing spreadsheets.

"I used to dread Mondays. Now I actually have time to meet with teachers and plan expansion."

Sarah Mitchell

Founder & Director, Bright Minds Tutoring

See exactly how it works

One system, not five

Watch how scheduling, attendance, payroll, and billing work together automatically.

Step 1

Teacher schedules lesson with student

Step 2

Lesson happens and attendance is marked

Step 3

Teacher hours automatically calculated for payroll

Step 4

Invoice automatically generated for parent

Step 5

Payment recorded and reconciled

Everything connects. Nothing falls through the cracks.

teacher-payroll

PAYROLL

Teacher pay, calculated automatically

Stop spending hours on timesheets. Tutorbase tracks every lesson, applies your pay rates, and calculates payroll automatically. Different rates for different subjects? Group vs 1:1? All handled.

Saves 6+ hours per week

drag-drop-calendar

SCHEDULING

See all teachers at a glance

View every teacher's schedule in one calendar. Drag to reschedule, see conflicts instantly, and never double-book again. Your front desk will thank you.

Zero scheduling conflicts

automated-invoicing

BILLING

Invoices that send themselves

Lessons marked complete automatically become invoices. Send at the end of each month, or in real-time—you decide. Parents pay online, and you see the payment instantly.

90% reduction in billing errors

package-billing

PACKAGES

Sell lesson packages with confidence

Sell 10-lesson packages, monthly subscriptions, or semester bundles. Tutorbase tracks remaining lessons automatically and alerts you before packages run out.

Automatic renewal reminders

teacher-availability

AVAILABILITY

Let teachers manage their own schedules

Teachers set their available hours. When booking a lesson, you only see times that work. No more back-and-forth texts about availability.

Self-service scheduling

Not sure if we're right for you?

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What best describes your tutoring operation?

What our customers say

“We switched from spreadsheets to Tutorbase and immediately saw the difference. Payroll that used to take me all day Sunday now takes 10 minutes. I finally have my weekends back. ”

Michael Chen

Owner at Excel Learning Center

From 8 hours to 10 minutes weekly

“The automatic invoicing alone is worth it. I haven't had to send a payment reminder in months.”

Jennifer Park

Operations Manager, Summit Tutoring

“Finally, software that understands how tutoring centers actually work. The teacher scheduling feature is a game-changer.”

David Rodriguez

Founder, Aspire Academic Services

Why tutoring centers choose Tutorbase

Outgrow your spreadsheets

No more manual data entry between scheduling and payroll
Real-time visibility into teacher availability
Automatic invoice generation—no copy-paste required
One source of truth for student and payment data

Built for tutoring, not meetings

Calendly doesn't understand teacher-student relationships
QuickBooks doesn't track lesson packages
Google Calendar doesn't calculate payroll
Tutorbase connects everything tutoring centers need

More than just scheduling

Automatic payroll calculation—competitors make you export to Excel
WhatsApp integration for global communication
Modern interface your team will actually use
Compound advantage: everything works together

See full comparison

Why Tutorbase for Tutoring Centers?

Tutoring centers face a unique challenge: as you grow, administrative complexity grows faster. Every new teacher means more scheduling coordination, more payroll calculations, and more invoices to track.

Most tutoring center owners started because they're passionate about education—not spreadsheets. Yet they find themselves spending more time on admin work than on what actually matters: helping students succeed.

Tutorbase is the operating system built specifically for this challenge.

We understand that in a tutoring center:

Lessons are the foundation of everything (scheduling, billing, payroll)
Teacher pay varies by subject, lesson type, and experience level
Families often have multiple children with different tutors
Cash flow depends on timely invoicing and payment collection

That's why we built Tutorbase to connect all of these together. When a lesson is marked complete, payroll is calculated and invoices are generated—automatically.

The Compound Advantage

Unlike generic scheduling or invoicing tools, Tutorbase was designed from the ground up for the tutoring center workflow:

Lesson → Payroll → Invoice → Payment

This isn't just about saving time (though you'll save 6+ hours weekly). It's about eliminating errors, improving cash flow, and finally having time to focus on growth instead of admin.

Ready to Transform Your Operation?

Join hundreds of tutoring centers that have already made the switch. Start your free trial today—no credit card required.

Ready to transform your tutoring centers?

Join thousands of tutoring businesses that have made the switch.

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