Tutorbase vs SchoolTracs: Complete 2026 comparison
Deciding between Tutorbase and SchoolTracs for your tutoring business? This comparison breaks down features, pricing, ease of use, and when each platform is the better choice. Both serve tutoring businesses, but they approach operations differently.
Quick Comparison (2026)
Tutorbase vs SchoolTracs: Tutorbase is better for growing tutoring businesses that need scheduling, billing, and CRM in one connected system. SchoolTracs works well for strong feature set for general education centers (music, art, sports, language), but lacks integrated CRM and WhatsApp. Choose Tutorbase for automation and growth; choose SchoolTracs if you prefer individual tools.
Tutorbase
SchoolTracs
Side-by-side comparison based on features, pricing, and user reviews
Overview of Tutorbase and SchoolTracs
What is Tutorbase?
Modern tutoring business management platform that connects scheduling, billing, CRM, and WhatsApp communication in one system. Built for growing tutoring businesses that want automation and efficiency.
What is SchoolTracs?
SchoolTracs is an education center management platform founded in 2009 in Hong Kong. It serves tuition centers, music schools, and enrichment programs across Asia with scheduling, billing, and mobile app features. Known for its usage-based pricing and regional payment integrations.
TLDR (summary)
SchoolTracs excels at strong feature set for general education centers (music, art, sports, language). Tutorbase is the better choice if you need CRM, WhatsApp, and billing automation connected in one system. Both offer free trials—try each to see which workflow fits better.
Key Differences: SchoolTracs vs Tutorbase
A direct comparison of the most important features for tutoring businesses.
CRM & Lead Management
Tutorbase
Built-in visual pipeline with automated follow-ups
SchoolTracs
Basic enquiry tracking, no full kanban-style pipeline
Communication
Tutorbase
Native WhatsApp integration with 95%+ open rates
SchoolTracs
Email and SMS only
Billing Automation
Tutorbase
Lessons automatically trigger invoicing
SchoolTracs
Manual invoice generation
Pricing Model
Tutorbase
Flat $49/month unlimited students
SchoolTracs
$40/month
Interface
Tutorbase
Modern drag-and-drop design
SchoolTracs
Traditional interface
Summary: Tutorbase offers an all-in-one solution connecting scheduling, billing, CRM, and communication, while SchoolTracs focuses on individual features that may require additional tools for a complete workflow.
Tutorbase vs SchoolTracs: Feature-by-feature comparison
See exactly which features each platform supports
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Where Tutorbase excels
Tutorbase is built for tutoring businesses that want everything connected. Instead of managing separate tools, you get one system where each step flows into the next.
Where SchoolTracs excels
SchoolTracs has built its reputation on specific strengths. Here's what it does well.
Where Tutorbase falls short
No platform is perfect. Here's where Tutorbase may not be the best fit.
Where SchoolTracs falls short
These are the common challenges SchoolTracs users report.
Pricing comparison
Compare pricing models and plans between Tutorbase and SchoolTracs
Tutorbase
Flat monthly pricing with unlimited students and teachers
- Full access to all features
- No credit card required
- Unlimited students
- Unlimited teachers
- CRM & lead pipeline
- WhatsApp integration
- Multi-location
- Dedicated support
- Custom integrations
No per-student or per-lesson fees. Price stays the same as you grow.
SchoolTracs
Tiered monthly pricing
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
Key pricing difference
Tutorbase uses flat monthly pricing that stays the same regardless of how many students or lessons you have. SchoolTracs pricing may include per-student or per-lesson fees that increase as your business grows. Calculate your expected monthly volume to compare total costs accurately.
Pricing information is collected from public sources and may not reflect current promotions or enterprise agreements. Always verify current pricing directly with each provider.
How to migrate from SchoolTracs to Tutorbase
Switching from SchoolTracs to Tutorbase is straightforward. Most businesses complete the migration in 3-5 days with zero disruption to operations.
Export your data
Download your students, families, and lesson history from SchoolTracs. We provide step-by-step guides for every major platform.
Typical time: 5-10 minutes
Map and import
Upload your data files. Our importer maps fields like Student Name, Email, and Lesson History directly to Tutorbase's structure.
Typical time: 15-30 minutes
Configure settings
Set up your lesson types, pricing packages, cancellation policies, and communication preferences with our onboarding team.
Typical time: 1-2 hours
Go live
Run parallel for a week if you want extra peace of mind, then fully switch. Zero disruption to your operations.
Typical time: 30 minutes
Free migration support included with every plan
Our team helps you every step of the way—no extra cost
Start free with TutorbaseThe verdict
For tutoring businesses that want everything connected—scheduling, billing, CRM, communication—Tutorbase is the stronger choice. SchoolTracs serves well for strong feature set for general education centers (music, art, sports, language), but lacks the integrated workflows that growing businesses need. If you're comparing these two platforms, you're likely at a growth stage where Tutorbase's automation will provide more value.
Choose Tutorbase if...
- You want scheduling, billing, and CRM in one connected system
- WhatsApp communication is important for your market
- You're planning to grow beyond 5 tutors
- You want automated workflows to save time
- Modern, drag-and-drop interface matters to you
Choose SchoolTracs if...
- Strong feature set for general education centers (music, art, sports, language) is your top priority
- You prefer managing separate specialized tools
- You're a solo tutor with basic needs
- You value their longer track record
- Your current workflow already works well for you
Bottom line: Both platforms serve tutoring businesses with different strengths and trade-offs. The right choice depends on your specific business model, operational needs, and growth plans. We recommend trying demos of both to see which aligns better with your workflows.
Frequently asked questions
Is Tutorbase or SchoolTracs better for tutoring businesses?
Tutorbase is better for businesses wanting an all-in-one platform with CRM and WhatsApp. SchoolTracs suits those who prefer strong feature set for general education centers (music, art, sports, language). Consider your need for integrated workflows vs individual tools.
How does Tutorbase compare to SchoolTracs on features?
Both offer scheduling and billing. Tutorbase adds built-in CRM, WhatsApp integration, and automated workflows. SchoolTracs focuses on strong feature set for general education centers (music, art, sports, language). See the comparison table for detailed differences.
What does SchoolTracs cost compared to Tutorbase?
SchoolTracs starts at $40/month. Tutorbase offers a 14-day free trial, then $49/month with unlimited students. Tutorbase uses flat pricing; SchoolTracs may have per-student or usage fees.
Can I switch from SchoolTracs to Tutorbase?
Yes. Export your data from SchoolTracs and import into Tutorbase. Our team provides free migration support. Most businesses complete the switch in 3-5 days without losing data.
Does Tutorbase have features SchoolTracs doesn't have?
Yes. Tutorbase includes built-in CRM with visual pipeline, WhatsApp integration for messaging, and automated billing workflows. These features aren't available in SchoolTracs.
Is SchoolTracs easier to use than Tutorbase?
Both are designed for tutoring businesses. Tutorbase has a modern interface built for drag-and-drop. SchoolTracs has its own interface style. Try both with free trials.
Which has better customer support: Tutorbase or SchoolTracs?
Tutorbase offers live chat, email, and onboarding calls. SchoolTracs provides email support. Response times: Tutorbase within hours, SchoolTracs varies.
Should I use Tutorbase or SchoolTracs for a small tutoring business?
For solo tutors, SchoolTracs may suffice for basic needs. For businesses with 5+ tutors planning to grow, Tutorbase's integrated CRM and automation provide better value long-term.
What integrations does Tutorbase have vs SchoolTracs?
Tutorbase integrates with Stripe, WhatsApp, Google Calendar, and Zoom. SchoolTracs integrates with various payment and calendar tools. Key difference: Tutorbase has native WhatsApp.
Is Tutorbase worth the switch from SchoolTracs?
If you need integrated CRM, WhatsApp messaging, and automated workflows, yes. If SchoolTracs meets all your current needs and you don't plan to grow significantly, staying might be simpler.
Is SchoolTracs or Tutorbase better for tutoring in 2026?
SchoolTracs works well for strong feature set for general education centers (music, art, sports, language). Tutorbase is better if you want an all-in-one system where scheduling triggers billing automatically. Consider your business size, growth plans, and integration needs.
How long does it take to switch from SchoolTracs to Tutorbase?
Most businesses complete the switch in 3-5 days: export data (10 min), import (30 min), configure settings (1-2 hours), connect workflows (30 min). Our onboarding team guides you through each step.
Can I try Tutorbase before switching from SchoolTracs?
Yes. Tutorbase offers a 14-day free trial, no credit card required. Explore all features including CRM and WhatsApp. Many users run both systems in parallel before fully switching.
What do users say about switching from SchoolTracs to Tutorbase?
Users cite improved workflow integration: faster billing, automated lead follow-ups, and better parent communication via WhatsApp. They appreciate having one system instead of multiple disconnected tools.
Does Tutorbase support the same features as SchoolTracs?
Yes, Tutorbase covers strong feature set for general education centers (music, art, sports, language) that SchoolTracs offers, plus adds CRM, WhatsApp, automated workflows, and teacher payouts. See the comparison table above for detailed feature-by-feature differences.
Compare other alternatives
See how Tutorbase compares to other tutoring management platforms
Ready to try Tutorbase?
Start your free 14-day trial. No credit card required. See why tutoring businesses are switching from SchoolTracs.
Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 19, 2026
Pricing
Migration Data
Based on actual customer migrations from SchoolTracs to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at hello@tutorbase.com and we'll verify and update within 48 hours.